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Property maintenance software

  • Gain full visibility of your assets
  • Assign work instantly to operatives
  • Access real-time info 24/7
  • Keep costs under control
All from a single, cloud-based system
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Streamline Every Job, From Request to Completion

What is property maintenance software?

Property maintenance software (also called property management work order software) is a digital platform that helps organisations plan, track, and complete maintenance jobs. It connects assets, operatives, and managers in one cloud-based system to improve efficiency and reduce costs.

Property management work order software — also called property maintenance software or building maintenance software — brings every job, asset, and team into one connected system.

Instead of relying on spreadsheets, emails, or paper trails, every request, update, and completion flows through a single, cloud-based platform:

  • Instantly assign jobs and reschedule based on priorities.

  • Empower operatives with mobile access to update notes, photos, and costs while on-site.

  • Eliminate paperwork by sending invoices directly through the system.

  • Track every asset and work order with real-time dashboards and colour-coded RAG status.

The result? No missed jobs. No blind spots. No wasted spend. Just faster, smarter, and more cost-effective property maintenance.

Job management subcontractor dashboard

Why Property Maintenance Software?

Plan & track with ease

Less time spent juggling spreadsheets or disconnected systems.

See every asset clearly

Spot risks early and make smarter investment decisions.

Assign work instantly

Reduce delays and boost first-time fix rates.

Get real-time information, 24/7.

Keep everyone aligned, in the office and in the field.

Smarter cost control

Prevent overspending, prove compliance & make decisions backed by data.

With complete oversight, your teams focus on outcomes, not admin.

A smarter way to manage property maintenance

Move beyond spreadsheets and manual processes

Traditional property maintenance often relies on disconnected spreadsheets and paperwork, which slow down reporting and increase the risk of error. With a single, cloud-based platform, managers and operatives work from the same data, updated in real time and accessible anywhere.

Stay in control, wherever you work

Operatives can update jobs, upload photos, and log costs directly from site, while managers monitor progress through live dashboards and automated reports. Everyone stays aligned, whether in the office or out in the field.

Build long-term value

By centralising work orders, asset history, and financial data, property managers gain the insights needed to identify inefficiencies, reduce risks, and plan smarter investments. This doesn’t just cut costs today. It helps extend asset lifecycles and continually improve service delivery over time.

Key Takeaways

  • Property maintenance software connects jobs, assets, and teams in one cloud system.
  • Cuts admin time, reduces costs, and improves service delivery.
  • Mobile access keeps operatives aligned with managers in real time.
  • Live dashboards give managers full visibility and compliance oversight.
  • Customers typically see 35%+ more jobs completed per day.

What can property maintenance software deliver for your organisation?

Organisations using our property maintenance software can achieve:

  • 35%+ more jobs completed per day
  • 52% faster void-to-let turnaround
  • 25% lower operational costs
  • 40% fewer revisits
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Aerial shot of a view of houses

Frequently Asked Questions

What is the best property management work order software?

The best solution is one that combines job management, asset visibility, mobile access for operatives, and real-time reporting in a single cloud-based system. That’s exactly what our platform delivers: giving you control, cost savings, and better service outcomes.

What is the difference between property management software and maintenance software?

Property management software often focuses on tenancy, finance, and customer relationships. Maintenance or work order software is built for managing the physical jobs, assets, and compliance tasks that keep buildings safe and efficient. Our solution combines both, giving you a complete view of your properties and operations.

Can you use Excel for property management?

Excel can handle simple lists, but it quickly becomes unmanageable for scheduling, compliance, and real-time updates, particularly for large businesses. Dedicated work order software eliminates errors, automates tasks, and gives you the visibility you simply can’t get from spreadsheets.

How much does property management software cost?

Costs vary depending on the size of your portfolio and the capabilities you need. Most customers see ROI quickly through reduced downtime, lower admin effort, and more accurate compliance. To get a tailored quote, you can visit our ROI calculator.

What are the key functions of a property management system?

The essentials include:

  • Job planning and scheduling

  • Asset management and compliance tracking

  • Mobile tools for operatives

  • Real-time reporting dashboards

  • Cost control and invoicing

These features ensure every job is tracked from request to completion, with full visibility and accountability.

What is the best free property management software?

Free tools exist, but they typically lack automation, mobile access, and compliance features; the very things that save money and prevent risk. Professional systems pay prove to be more cost effective in the long-term by reducing downtime, admin, and errors.