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The UK’s Leading Police Duty Management System

Designed specifically for Police Services  

Totalmobile provides a stable, proven and flexible police duty management and resource management solution, specifically designed for the unique requirements of UK Police Services.

  • Increased productivity & efficiency
  • Reduction in overtime and associated costs
  • Reduction in absences 
  • Compliance with police regulations and working time rules
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Delivering transformational Benefits

Totalmobile’s Duty Management solution helps UK police forces tackle key challenges, improve service quality, and work more efficiently.

Save time by automating simple, high volume admin tasks

Automate scheduling, shift allocation, and approvals to reduce manual effort and eliminate spreadsheet-based processes. Mobile access gives officers real-time visibility of duties in the field, while built-in analytics improve resource planning, overtime management, and decision-making.

Meet demand while staying 100% compliant

Ensure every shift is staffed with the right skills while automatically enforcing Police Regulations and working time rules. Secure data handling, role-based access, and compliance to protect sensitive information and support audit readiness.

Connect with your existing systems

Integrate with RMS, HR, payroll, and Command & Control systems to create a single, accurate view of your workforce. Eliminate double-keying and enable real-time data sharing to improve coordination and operational decision-making.

Reporting that gives forces real control

Access detailed workforce reporting your force can act on. From overtime analysis to compliance audits, our reporting capability gives force management the visibility they need.

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A challenging environment

The world of Police Resource/Duty Management has changed dramatically in recent times.

The service, alongside the support staff, are facing many challenges, that include:  

  • Regularly overstaffing or understaffing  
  • No clear, current and accurate picture of available resources (with current skills) that could be deployed in an emergency situation  
  • Incorrect monthly officer payroll  
  • Difficulty offering flexible working arrangements  
  • Planning/rostering teams constantly responding to annual leave or shift swap requests  
  • Double-keying information between DMS and other systems (HR, Payroll, Command and Control, Chronicle)  
  • Officers and police staff not able to ‘Self-Serve’ via a mobile App or Web Portal
  • Managing and securing arrest records and incident reports within police records management systems, ensuring data is accurate, accessible, and supports investigative work
  • Protecting sensitive information through advanced security features such as document redaction, file encryption, and access control

Benefits of our technology in the police sector

Market Leading Software

Totalmobile are UK market leaders in the Emergency Services Sector, providing a stable, proven and flexible Duty Management solution, specifically designed for the unique requirements of Police Services. Leveraging cloud computing and AI-enhanced workflows, our police duty management system delivers real-time data access and improved decision-making, supporting operational efficiency and situational awareness.

Save time with automation

Totalmobile’s Duty Management solution has the ability to automate the granting of annual leave and shift swap requests. You define the rules (minimum resource level, skill requirements etc) and the solution will automate the approvals, subject to rules being met.

Complying with demand & standards

Ensuring that the right staff and skills are available and assigned to the required shift aids the delivery of a high quality and compliant service that meets all standards and customer expectations.

Avoid double-keying data

by sharing key data between your other force systems. As part of your system implementation, Totalmobile will work with you to map out what data needs to be shared with other solutions within your force.

Reporting that gives forces real control

Unlike many duty management systems, Totalmobile provides built-in reporting that gives force management accurate data on overtime spend, absence patterns, compliance status, and resource availability. This supports better decisions and audit-ready records.
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Our Duty Management Solution

Empower your Officers & Police Staff by providing the ability to ‘self-serve’ 

The Totalmobile Duty Management solution offers a comprehensive range of functionality to officers and police staff to ‘self-serve’, including: 

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Volunteering

Ability to volunteer for vacant shifts. 

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Visibility 

Full visibility of individuals duties, months into the future. 

TOIL Balance

View accurate annual leave and TOIL balance. 

Annual Leave 

Ability to apply for annual leave and any other absence. 

Shift Swaps

Ability to apply for a ‘Shift Swap’. 

Shift Pattern Design

Maximising your productivity and efficiency by aligning your shift patterns, rotas and rosters to fluctuating demand and employee availability.

Shift Rostering

For those providers with in-house resource planning teams, Totalmobile offers an easy-to-use feature that enables staff to assign and amend shift details as necessary to ensure each shift is appropriately covered.

In addition Totalmobile also offers a fully automated rostering function that assigns staff to vacant shifts based on core, predefined shift pattern rules. This ensures that your police force operates with rosters that are fit for purpose and meet all standards. The rostering engine automatically enforces working time regulations, rest period requirements, and force-specific rules, preventing non-compliant rosters from being published.

Self-Service App

The self-service app allows staff to log on and access their assigned shift, request leave, manage their time and if appropriate apply for additional shifts. If permitted, staff can also view complete rosters, providing them with an insight into the shifts assigned to other staff members.

Alongside these key capabilities our comprehensive shift pattern design service includes leading ‘working parties’ through the process and working with Police Federation representatives.

Providing a stable, proven and flexible Police Duty Management and Resource Management Solution

By deploying the correct technology, your Police Force can deal with complex scheduling needs while also helping to maximise the value of your available workforce. Download the brochure to learn more about our Resource Management Solution.

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Are you ready to take your scheduling to the next level?

Thousands of police staff are scheduled each day with Totalmobile’s duty management system.

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Let us know how we can help your Police Force

Our Duty Management solution provides a diverse range of benefits that enables UK Police Forces to tackle some of their largest challenges, enhance service quality and benefit from an improved way of working. 

Fill out the form to get in touch with us today or take our short questionnaire to find out if our solution is right for you  HERE. 

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