Workforce Scheduling Software
Assign the right person to every job – automatically, or with full planner control.
- Get the right person to every job, with schedules that adapt in real time
- Respond instantly to overruns, absences, and urgent jobs. No manual rework
- Cut travel time, reduce repeat visits, and consistently hit your SLAs
Emergency Services Healthcare Housing & Property Facilities Management Public Services Commercial Field Service Manufacturing Telecoms Airports & Ports Utilities Fire & Security
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Manual Scheduling Eats Your Week
Planners spend hours — often whole weekends — manually building and rebuilding schedules from scratch.
Schedules Built in Minutes
Automated scheduling builds efficient, ready-to-go schedules in minutes — not days — based on your business goals.
Disruption You Can't Plan For
Delays, traffic, or sick days throw the day off course — and there’s no quick way to recover.
Real-Time Rescheduling
Schedules update automatically as overruns, cancellations, or absences happen — no manual rework required.
Wasted Travel & Idle Time
Field staff wait between jobs or spend longer on the road than they need to, driving up costs and pressuring SLAs.
Smarter Task Allocation
Jobs are intelligently assigned by skills, location, and availability — cutting travel time and increasing job volume per day.
No Visibility Across the Day
It’s hard to see who’s available, where jobs are delayed, or how to respond quickly when things change.
Live Scheduling Dashboards
Real-time dashboards give planners clear visibility of job progress, staff location, and potential delays — all in one place.
Rising Fuel Costs & Emissions
Unnecessary journeys and inefficient routing push up mileage, fuel spend, and your organisation’s carbon footprint.
Reduced Travel & Emissions
Streamlined routing cuts mileage and unnecessary journeys, lowering fuel costs and CO₂ emissions with every job completed.
No Insight to Improve Planning
Without performance data, it’s hard to know where time and budget are really being lost, or how to plan better next time.
Reporting & Analytics
Detailed metrics on job completion, travel efficiency, and workforce utilisation — turning every schedule into a better one.
Key features of our workforce scheduling software
Automated Advanced Scheduling
Automatically builds efficient schedules based on your business goals, whether that’s reducing travel, increasing job volume, or maintaining service continuity. Continuously adapts to real-time changes like overruns or staff absences.
Manual Schedule Control
For organisations preferring a hands-on approach, assign or reschedule work manually with a simple drag-and-drop interface. Or let the intelligent assistant suggest schedules for you to review and approve.
Flexible Rescheduling
Schedules update dynamically to reflect changes during service delivery (such as a job overrunning, a member of staff falling ill) so you’re always working from the best possible plan.
Dynamic Dispatch
For reactive or urgent work, assign one job at a time based on real-time resource readiness, factoring in location, skills, and priority for maximum agility.
Real-Time Schedule Monitoring
Simple colour coding highlights job progress and flags tasks at risk, with live map views showing the location, route, and status of your field workforce, helping planners spot issues and redeploy instantly.
Reporting & Analytics
Detailed metrics on job completion, travel efficiency, and workforce utilisation, turning every schedule into a smarter, better-informed one.
Totalmobile vs. Manual Scheduling
| Capability | Manual Scheduling | Totalmobile |
|---|---|---|
| Schedule build time | Hours, often spilling into evenings or weekends | Efficient schedules calculated and ready to go in as little as 15 minutes |
| Response to disruption | Manual rework every time a job overruns or staff fall ill | Schedules update automatically in real time — no manual rework required |
| Task allocation | Based on memory, habit, or whoever’s available first | Intelligently assigned by skills, location, and availability to maximise efficiency |
| Visibility | Spreadsheets and phone calls between office and field | Live dashboards showing job progress, staff location, and delays in real time |
| Travel & fuel costs | Inefficient routing leads to unnecessary mileage | Optimised routing cuts mileage, fuel costs, and CO₂ emissions on every job |
| Urgent or reactive work | Full-day plans get torn up and rebuilt by hand | Dynamic Dispatch assigns one job at a time based on real-time readiness |
| Reporting | Limited or no performance data to inform planning | Detailed analytics on job completion, travel efficiency, and workforce utilisation |
Assisting 1,000+ field engineers who annually complete over 1.8 million jobs across the UK
”The best part about Totalmobile is that the schedules are calculated and ready to go in just 15 minutes. Our managers no longer need to spend their weekends preparing for the week ahead.”
Jason ChandlerSenior Operations Director at Kelly Group
