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Workforce Scheduling Software

Assign the right person to every job – automatically, or with full planner control.

  • Get the right person to every job, with schedules that adapt in real time
  • Respond instantly to overruns, absences, and urgent jobs. No manual rework
  • Cut travel time, reduce repeat visits, and consistently hit your SLAs

Emergency Services Healthcare Housing & Property Facilities Management Public Services Commercial Field Service Manufacturing Telecoms Airports & Ports Utilities Fire & Security

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THE CHALLENGE

Manual Scheduling Eats Your Week

Planners spend hours — often whole weekends — manually building and rebuilding schedules from scratch.

THE SOLUTION

Schedules Built in Minutes

Automated scheduling builds efficient, ready-to-go schedules in minutes — not days — based on your business goals.

THE CHALLENGE

Disruption You Can't Plan For

Delays, traffic, or sick days throw the day off course — and there’s no quick way to recover.

THE SOLUTION

Real-Time Rescheduling

Schedules update automatically as overruns, cancellations, or absences happen — no manual rework required.

THE CHALLENGE

Wasted Travel & Idle Time

Field staff wait between jobs or spend longer on the road than they need to, driving up costs and pressuring SLAs.

THE SOLUTION

Smarter Task Allocation

Jobs are intelligently assigned by skills, location, and availability — cutting travel time and increasing job volume per day.

THE CHALLENGE

No Visibility Across the Day

It’s hard to see who’s available, where jobs are delayed, or how to respond quickly when things change.

THE SOLUTION

Live Scheduling Dashboards

Real-time dashboards give planners clear visibility of job progress, staff location, and potential delays — all in one place.

THE CHALLENGE

Rising Fuel Costs & Emissions

Unnecessary journeys and inefficient routing push up mileage, fuel spend, and your organisation’s carbon footprint.

THE SOLUTION

Reduced Travel & Emissions

Streamlined routing cuts mileage and unnecessary journeys, lowering fuel costs and CO₂ emissions with every job completed.

THE CHALLENGE

No Insight to Improve Planning

Without performance data, it’s hard to know where time and budget are really being lost, or how to plan better next time.

THE SOLUTION

Reporting & Analytics

Detailed metrics on job completion, travel efficiency, and workforce utilisation — turning every schedule into a better one.

Key features of our workforce scheduling software

Automated Advanced Scheduling

Automatically builds efficient schedules based on your business goals, whether that’s reducing travel, increasing job volume, or maintaining service continuity. Continuously adapts to real-time changes like overruns or staff absences.

Manual Schedule Control

For organisations preferring a hands-on approach, assign or reschedule work manually with a simple drag-and-drop interface. Or let the intelligent assistant suggest schedules for you to review and approve.

Flexible Rescheduling

Schedules update dynamically to reflect changes during service delivery (such as a job overrunning, a member of staff falling ill) so you’re always working from the best possible plan.

Dynamic Dispatch

For reactive or urgent work, assign one job at a time based on real-time resource readiness, factoring in location, skills, and priority for maximum agility.

Real-Time Schedule Monitoring

Simple colour coding highlights job progress and flags tasks at risk, with live map views showing the location, route, and status of your field workforce, helping planners spot issues and redeploy instantly.

Reporting & Analytics

Detailed metrics on job completion, travel efficiency, and workforce utilisation, turning every schedule into a smarter, better-informed one.

Totalmobile vs. Manual Scheduling

Capability Manual Scheduling Totalmobile
Schedule build time Hours, often spilling into evenings or weekends Efficient schedules calculated and ready to go in as little as 15 minutes
Response to disruption Manual rework every time a job overruns or staff fall ill Schedules update automatically in real time — no manual rework required
Task allocation Based on memory, habit, or whoever’s available first Intelligently assigned by skills, location, and availability to maximise efficiency
Visibility Spreadsheets and phone calls between office and field Live dashboards showing job progress, staff location, and delays in real time
Travel & fuel costs Inefficient routing leads to unnecessary mileage Optimised routing cuts mileage, fuel costs, and CO₂ emissions on every job
Urgent or reactive work Full-day plans get torn up and rebuilt by hand Dynamic Dispatch assigns one job at a time based on real-time readiness
Reporting Limited or no performance data to inform planning Detailed analytics on job completion, travel efficiency, and workforce utilisation

Assisting 1,000+ field engineers who annually complete over 1.8 million jobs across the UK

The best part about Totalmobile is that the schedules are calculated and ready to go in just 15 minutes. Our managers no longer need to spend their weekends preparing for the week ahead.”

Jason ChandlerSenior Operations Director at Kelly Group

View Our Solution Demo

Want to learn more about our scheduling software?

See our workforce scheduling solution in action, empowering businesses to build smarter schedules, respond to disruption in real time, cut travel time and emissions, and give planners complete visibility, all in one place – simply enter your details to access our demo instantly.