Designed for on-site and non-desk workforces, the staff rostering app puts shift management, leave requests, timesheets and swap requests directly in the hands of employees, reducing the admin work for managers while keeping everyone working from accurate, up-to-date rosters.
Staff Rostering App for Shift-Based Workforces
- Give staff direct access to their shifts, leave balance and roster from the rostering app on iOS or Android
- Reduce scheduling admin with self-service tools that work within your defined rules and parameters
- Improve shift adherence and reduce no-shows with real-time push notifications and instant schedule updates
100%
Compliant Shift Pattern Design
30+
Years Of Shift Work Expertise
60 %
Increase In Rostering Efficiency
Everyday, thousands of workers are rostered through our software
Comprehensive Workforce Rostering Software
Roster Anywhere, Anytime
Effortlessly create, modify, and publish rosters from your desktop, iOS, or Android device, or through our convenient web app. Gain full visibility of rosters, empowering managers to publish available shifts directly to staff. Managers and employees can manage shifts seamlessly from any device, ensuring real-time updates and streamlined scheduling. Push notifications keep staff informed of available or requested shifts. In an instant, staff can view, confirm shifts, or amend requested shifts, reducing the administrative hassle of chasing down employees.
EMPLOYEE SELF-ROSTERING FOR EMPOWERED STAFF
Our self-service portal centralises employee rosters in one app, allowing staff to access assigned shifts, manage absences, and swap shifts with colleagues. All in a single, integrated platform. Staff can claim and construct their own employee rosters within preset parameters. With this in place, your staff can shape their own work schedule, resulting in increased job satisfaction and organisational efficiency.
Staff Rostering App Features
Shift Viewing and Management
Employees can view their full employee rosters (such as upcoming shifts, available shifts, and any schedule changes) directly from the rostering app on iOS or Android. The app also supports shift planning for managers, making it easy to organise employee schedules, manage shifts, and optimise workforce deployment.
Leave Requests and Absence Management
Staff apply for leave and manage upcoming absences directly through the app, which supports streamlined leave policies for easier administration and reduced errors. The app integrates comprehensive time off management features, enabling employees to request leave, manage accruals, and benefit from automated approval workflows.
Shift Swapping
Shift swaps are an integral part of shift planning, allowing employees to request swaps with colleagues directly through the self-rostering app, with all changes subject to manager approval. The system handles the request workflow, notifying relevant parties, presenting the change for approval, and updating the schedule once confirmed.
Timesheets and Overtime Claims
Mobile timesheets allow employees to record working hours, submit overtime claims and flag any issues directly from the app. The rostering app also supports certification tracking, helping organisations ensure compliance. Timesheet data integrates with payroll and back-office systems, reducing manual reconciliation and improving pay record accuracy.
Real-Time Notifications
Push notifications keep staff informed of schedule changes, available shifts and request outcomes as they happen. In fast-moving operational environments where shift changes occur at short notice, real-time notifications reduce missed communications and ensure every employee is working from the current roster.
Complete Roster Visibility
The app gives employees visibility of the wider team roster where permitted, supporting better decisions around swap requests and availability. Managers gain a live view of the workforce across all teams and shifts without needing to be at a desktop system.
Advanced Absence Management
Simplify leave approvals and absence management. Our self-service portal streamlines time off management for staff and managers, enabling employees to proactively manage upcoming absences, request leave, and track accruals with ease. With intuitive tools at their fingertips, employees can easily apply for leave, streamlining absence management to save time and reduce admin.
TIMESHEET AND OVERTIME MANAGEMENT
Streamline how you record working hours through mobile timesheets to centralise data and reduce paperwork. The self-service portal allows staff to complete timesheets, submit overtime claims or leave comments if they have started a shift late. And the app integrates with key back-office processes, including payroll and time management. This integration ensures a smooth flow of information across critical functions, boosting productivity and accuracy.
Complete Roster Visibility
The self-service portal offers a comprehensive view of rosters (where permitted). This grants managers and employees access to team schedules, enabling them to make informed decisions regarding shifts and capacity planning, driving engagement and cohesion.
MOBILE TIMESHEETS
Our mobile integration ensures that recording working hours is a seamless process. Everything can be completed in a few clicks, providing your employees with the autonomy they need to balance work and life seamlessly while reducing administrative burden for your managers.
Ramped Operations Up From 5 to 7 Days
”“Accurate planning, management and reporting of working time is essential in a complex business environment such as ours. The system is now embedded in our operations and delivering significant gains in terms of productivity and customer service.”
Andy BarnettHead of Customer Service Operations at Siemens Healthineers
Roster Planning and Compliance
Effective roster planning goes beyond simply filling shifts. It’s about aligning business needs with employee preferences while ensuring full compliance with local labor laws. Roster management software plays a crucial role in this process by automating the tracking of employee hours, monitoring overtime, and enforcing break and rest policies. With built-in compliance tools, managers can confidently handle time off requests, shift swap requests, and leave management, all while maintaining accurate records for audits and reporting.
Reporting and Analytics
Robust reporting and analytics are essential for optimising employee scheduling and controlling labor costs. Roster management software provides powerful reporting tools that give managers real-time data on employee hours, job costs, and scheduling conflicts. By analysing these metrics, businesses can identify trends, spot inefficiencies, and make informed decisions to improve workforce management. With access to actionable data, managers can continuously refine their scheduling processes, reduce unnecessary expenses, and drive better business outcomes.
Built for On-Site and Shift-Based Workforces
Most rostering apps are built for office-based or retail environments where workers have regular desk access. Totalmobile’s staff rostering app is designed specifically for the frontline workforce (such as on-site teams, manufacturing environments, industrial sites, and other shift-based operations).
The app works on iOS and Android, giving employees access to their shifts, leave balance and swap requests wherever they are. Managers running multi-shift or multi-site operations get a live view of the workforce without adding admin work.
For organisations using Totalmobile’s wider workforce rostering platform, the app and the scheduling system work from the same data, so what employees see in the app always reflects the current published roster. And any changes made through the app update the central record immediately.
Frequently Asked Questions
What is a staff self-rostering app?
A staff self-rostering app is a type of scheduling software that empowers employees to access and manage their work schedules directly. The app comes equipped with various features, including:
- Build rosters quickly and easily
- View assigned shifts
- Request leave and manage absences
- Swap shifts with colleagues (subject to approval)
- Access the full roster for improved visibility
- Complete timesheets and submit overtime claims
What is self-rostering?
Self-rostering is a workforce scheduling approach that gives employees direct input into their own shifts, either by expressing availability and preferences, claiming open shifts, or requesting swaps — within parameters set by the organisation. A self-rostering app enables this process digitally, allowing staff to manage their schedules from a mobile device while managers retain oversight and approval control.
What are the benefits of using a staff self-rostering app?
- Increased job satisfaction and engagement: Employees experience greater job satisfaction as they gain control over their schedules, leading to improved morale and overall engagement.
- Improved workforce planning: Real-time access to staff availability, leave requests, and preferences enables more strategic workforce planning and resource allocation.
- Reduced operational costs: Efficient management of in-house staff and streamlined processes contribute to minimising scheduling-related expenses.
Is the staff self-rostering app available on mobile devices?
Yes, the app is available for both iOS and Android devices, providing employees with on-the-go access and convenient schedule management capabilities.
Who benefits from using the staff self-rostering app?
Employees: Gain greater control over their work schedules, leading to improved work-life balance and job satisfaction.
Managers: Spend less time on manual scheduling tasks and benefit from improved staff engagement, resulting in a more efficient and content workforce.
Is the rostering app suitable for manufacturing and industrial workforces?
Yes. The app is designed for shift-based, on-site workforces where employees are not desk-based and need mobile access to their schedules. It works on iOS and Android and supports rotating shift patterns, leave management, timesheets and swap requests from the shop floor. For manufacturing organisations using Totalmobile’s wider rostering platform, the app connects directly to the scheduling system so employees always see an accurate, up-to-date roster.
What is workforce rostering?
Workforce rostering is the systematic process of creating and managing staff schedules to ensure that the right individuals are assigned to the right shifts at the right times. This process enhances operational efficiency by optimising staffing levels, aligning workforce skills with business needs, and maintaining compliance with labour regulations.
What role does workforce rostering play in controlling operational costs
By optimising staff scheduling and reducing administrative time, workforce rostering helps control operational costs. The software ensures that staffing levels align with demand, minimising issues associated with overstaffing or understaffing. This proactive approach contributes to cost savings and improved overall operational efficiency.
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